You’ve failed at being in two places at once, growing that third hand, and having the memory of a full-grown elephant; but on the bright side, some productivity hacks exist that can help your small business thrive in its natural busy and stressful environment.
So take a deep breath, and count to eight to start using these eight productivity tips as soon as you can!
1. Complete your least desirable tasks first
There’s nothing quite like the sensation of crossing something off of your to-do list. But, the tasks that have been sitting on that list for days (cough, weeks) are the most satisfying to eliminate. Imagine if you made an effort to do those tasks FIRST, you will feel more productive instantly.
2. Prioritize your emails
With email pop-up notifications it is easy to get distracted by an email labeled important, or that 50% off sale at your favorite retail location. To tame these disruptions, we suggest using smart mailboxes like Inbox by Gmail or Mailbox which help you snooze messages to come back later when you can actually read and respond to them, or help sort your mail into folders that are easier to manage.
Having this automated for you helps keep you organized and focused!
3. Keep a short list of priorities
Defining a true list of priorities will keep your mind and your team motivated. Chris Licata, owner of Blake’s All Natural Foods says “to embrace the reality that there is no such thing as a list of 10 priorities.” Take a look at your list of priorities right now. How long is it? Time to narrow the list and accomplish what is necessary today.
4. Make 30 minute meetings ONLY
Rather than scheduling hour-long meetings to discuss a topic, try adjusting the time to only 30 minutes. Having only this amount of allotted time can help drive the conversation to be succinct, efficient, and more productive than an hour meeting.
We also suggest to block your calendar for one day, once a week, to prevent any meetings from being scheduled. Work from home that day or reschedule meetings to allow you a working session day instead of being pulled into meeting after meeting! It’s amazing how much you can get done with no meetings to worry about.
5. Minimize personal social media use
Unless social media is part of your job title, there is really no need to check Facebook, Twitter, etc. on an hourly basis during work hours. If anything, checking these platforms should be a reward for completing a task. But still remember to limit your time once you check, since it is easy to get lost in browsing!
6. Empower your team
If you trust your team, and you’ve given them the proper tools to expedite their work, you should be able to delegate your tasks amongst your company. Breaking up a project into a couple of sections can improve the time spent on the project and company morale to perform even better over time.
7. Take breaks
When brainstorming has come to a halt and writer’s block has taken full effect, it is time to just get up and walk away from your desk to clear your head. This quick walk around the office, coffee run, or breath of fresh air outside could be all you need to sink back into your work and be productive for the rest of the day. The 10 minutes of rest will be well worth your time!
8. Create a comfortable and productive workspace
Do you feng shui? By creating a happy and healthy workspace, you are building the foundation of a productive work environment.
For more tips on how to make your office space a productive one, visit here, here, or here.
What are your favorite ways to stay productive?
Share them with us in the comments!
About the Author: Deanna Zaucha is the Senior Content Marketing Specialist for Webs and Pagemodo, and also manages their social media presence. She can be found on the dance floor, or on her iPhone keeping up with trends in marketing and tech. Get more from Deanna on the Webs Blog, Pagemodo’s Blog, and Twitter.